Emburse Pcard and Travel One Card Program

Disbursement Manual for Travel

Please see the Disbursement Manual: Travel Guidelines.

Emburse Implementation and Card Request Process

Emburse has now been fully implemented for our organization. To request a new card, please follow the steps outlined below:

Applying for an Emburse One Card

Complete the Payment and Travel Card Application.

• FIRST: Complete the online TrainTraq course 2111872: Payment Card Training or 2114543 : Travel Card Training.  *Note: do not take both TrainTraq if you are only requesting travel or vice versa.
• Applications can be submitted by someone in the department or the individual requesting the card.
• Cardholder will receive an email with the Statement of Responsibility, which must be signed electronically.
• Application will route to the appropriate approvers for the department.
• Final approval will be processed by the appropriate system member payment/travel card office.
• After final approval, the cardholder will receive an email containing the cardholder checklist and requirements to verify receipt of the card.
• Once you receive your new card, you can begin using it immediately. Transactions will automatically feed into the cardholder's profile in Emburse Expense.

Note: Payment card training will be required every two years. TrainTraq will automatically assign the refresher training, which must be completed within 30 days of notification. Failure to do so could result in card suspension. Aging Transaction Escalation Policy. 

Need a refresher on Emburse?

TAMU has created a TrainTraq for Emburse refreshers that is beneficial for those who do not use it often.  Please take TranTraq course 2114884 : Emburse Expense Training.

If you have questions or feedback, please email travel@tamu.edu, paymentcard@tamu.edu or procurement@tamusa.edu.